Operate with keys

Operate with keys

Operate with keys

To access the keys view, click on "Keys" in the left menu.

The key list view consists of three blocks:

  • The search and filter block
  • The list of items block
  • The item details block

Create a key

  1. Click the "Create" button in the top right corner of the search and filter block.
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  1. Provide the following mandatory information:
  • An organization unit or a building.
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  • A unique Id for the key.
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  • A selected storage type and details. You can choose between “Manual storage” and “LivionKey automat”
    • Manual storage should have a description :
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    • LivionKey autonat option requires an automat ID :
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  1. You can also provide optional information:
    • A logical name for the key.
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    • A RFID / NFC identifier if the key has some kind of RFID tag / chip.
  2. Press the “Create” button to complete the key creation.
  3. The new key will appear in the list of keys :
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Update a key

  1. Right-click on the row corresponding to the key you want to update
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  3. Update the needed information. You can modify the following fields:
    1. Name
    2. Selected storage
    3. RFID / NFC identifier
  4. Press “Save” button to complete the key update. If you have modified the selected storage you will be prompted to confirm the modification
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Search for a key

You can find keys by using the free search tool or using more accurate filters.

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Free search

Keys free search will search keys using any keywords you provide and will match it against the following:

  • KeyId
  • Key name
  • Key RFID identifier
  • Existing contracts id or contact
Filters
Organization unit

Pressing the Orgnization unit filter will open the organization unit tree selector and allow you to find the desired one.

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Status

The status filter allows to filter keys with the following status:

  • Available - The key that is available at the Manual storage location or in the LivionKey automat
  • Not available - The key is not available
  • Deactivated - A key can be deactivated, and in that case no handover nor receiving operation is possible
  • To be inserted - If a key is associated to a LivionKey automat for a pickup and the key is not available.
  • Not returned in time - If a key was supposed is not returned in time
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Device

You can filter the keys that have been assigned to a specific device

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Handover a key

In order to hand over a key, it has to be available.

  1. From the keys list, click on the key you want to hand over and press “Handover key”.
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  3. You need to provide the following details:
    1. Which keys and where the key will be fetched.
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      ⚠️
      Note that for now, only key selection is possible. handover location change will be available in the future.
    3. How long will the key be handed over for
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    5. Who will fetch it and if you want to notify him
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Update a Key’s contract

  1. From the Keys list view, click the row of a key with a key contract (pick up or return). This will open the Key Details view on the right side.
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  3. Click the contract Id link from the selected key details view contracts section. It should forward you to the KeyContract detail view
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  5. Enter the update mode by pressing the update Icon button on the top right corner
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  7. Update the KeyContract information and press “Save” to complete the process

Update Key’s pincode validity

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Only available with Smart locker solution
  1. Right-click on a key from the list view and select “Update pincode validity”
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  3. Update the dates of the desired contract making sure there is no contract overlap:
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  5. Press “Update” when done.

Create a key return

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Only available with Smart locker solution
  1. Right-click on a key from the list view and select “Create a key return”
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  3. If the key has an ongoing contract, provide the time when the customer is able to return the key to the automat at last. Update the other contract information if needed:
    1. Where the key will be returned
      1. If it is returned in a LivionKey Automat, confirm the provide Id
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      3. if it is returned in manual storage, provide a description
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    2. When the key will be returned
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    4. Who will return it and if you want to notify him
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  4. If the key has an active KeyContract all the value will be prefilled. You can then still choose the return location.
  5. Press “Creare a key return ” to complete the process.